Atyvia Receptionist
Problem: Calls and enquiries go unanswered while you work.
Atyvia answers every call and message, captures the details and books appointments straight into your calendar.
Book a free ConsultationYour business runs on repetitive work.It doesn’t have to.
Atyvia connects Artificial Intelligence to the tools you already use and automates the repetitive work so you have more time to focus on making more money for your business.
Atyvia workflow
Automated end to end
01Lead
Enquiry captured
02CRM
Contact created
03Calendar
Appointment booked
04Quote sent
Priced and emailed
05Quote followed up
Automatic reminders
06Customer
Job confirmed
07Invoice
Sent and chased
New enquiry captured, qualified and booked in for Thursday. Quote drafted and ready for your approval.
The problem
You’re running a business.Not an admin department.
Every business loses time and money in the same four places. Here’s what that costs you and exactly what Atyvia does about it.
Missed calls and enquiries
You're on a job, the phone rings, and the customer calls someone else.
The fix
Atyvia answers instantly, captures the details and books the job in for you.
Admin eating your evenings
Emails, data entry and paperwork pile up until after hours.
The fix
Atyvia handles the repetitive admin automatically, in the background.
Quotes that go cold
Quotes get sent, never chased, and the work quietly goes elsewhere.
The fix
Atyvia follows up every quote and enquiry until you get an answer.
Tools that don't talk
The same information gets re-typed into your inbox, CRM and calendar.
The fix
Atyvia connects your existing tools so information flows once, automatically.
The solution
A problem solved for every jobyou shouldn’t be doing.
Pick the work that’s slowing you down. Atyvia takes it off your plate.
Atyvia Sales Assistant
Problem: Leads sit in the inbox and go cold.
Atyvia qualifies new leads in minutes and keeps following up so nothing slips through.
Book a free ConsultationAtyvia Quoting Assistant
Problem: Quotes take days to write and never get chased.
Atyvia turns customer requirements into a ready-to-send quote, then chases it until you get a yes or no.
Book a free ConsultationAtyvia Admin Assistant
Problem: Paperwork and data entry fill your evenings.
Atyvia handles repetitive emails, documents and CRM updates without you touching a keyboard.
Book a free ConsultationAtyvia Operations Assistant
Problem: Scheduling and customer updates rely on you remembering.
Atyvia automates job scheduling, reminders and customer updates across your team.
Book a free ConsultationAtyvia Finance Assistant
Problem: Invoices get paid late because nobody chases them.
Atyvia sends invoices, reminders and payment follow-ups on time, every time.
Book a free Consultation
How it works
From messy workflow to automated workflow.
- 01
Discover
We analyse how your business currently operates and identify repetitive, expensive or time-consuming processes.
- 02
Design
We map the workflows and decide where AI and automation can create the biggest impact.
- 03
Build
We connect Atyvia to the software you already use and build the automations around your business. If we can't do this we offer custom software solutions that we tailor around your business.
- 04
Optimise
We monitor performance, improve workflows and can add new automations as your business grows.
Industries
Built for your business.Not the other way around.
Automation built around how your industry actually works.
ROI
Automation should pay for itself.
We don’t automate tasks just because we can. We focus on workflows that save time, reduce missed opportunities or help generate more revenue for you.
Time saved
10+ hours/week
Potential admin time saved
Faster response
Minutes, not hours
Typical response workflow
More follow-ups
24/7
Automated customer follow-up
Integrations
Works with the tools you already use.
Atyvia doesn’t ask you to rebuild your business around new software. We connect automation to the systems you already rely on.
- CRM
- Google Calendar
- Microsoft Outlook
- WhatsApp
- Email
- Accounting
- Payments
- Phone
- Forms
- Spreadsheets
Integration categories shown are indicative of the systems we connect to. Availability depends on your setup.
Why Atyvia
AI shouldn’t make your business more complicated.
Built around your workflow
We adapt automation to how your business actually operates.
Works with your existing tools
No need to throw away systems that already work.
Human when it matters
AI handles repetitive work. You stay in control of important decisions.
Designed for ROI
We focus on automation that saves time, captures opportunities or improves operations.
About Atyvia
“AI automation shouldn’t need a computer science degree to make sense. My job is to translate what’s actually slowing your business down into automation that pays for itself.”
Ateeqa Khan
Founder and CEO, Atyvia
Atyvia came from the founder’s first-hand experience of business operations and watching teams drown in repetitive processes that technology should have handled a decade ago and yet nobody knew how to do it. That frustration led to building automations for the businesses that need it most but don’t know where to start.
Find out what your business could automate.
Book a free consultation and we’ll identify the biggest opportunities in your current workflow.
Free consultation
Let’s automate your business.
Tell us how your business runs today and we’ll come back with the workflows worth automating first.
Got Questions?
Frequently Asked Questions
Everything you might want to know before we speak, including how our custom-built solutions work.
Getting started
We build custom AI-powered automations around your business, examples include, answering enquiries, capturing and qualifying leads, booking jobs and appointments, sending quotes, chasing follow-ups, automated invoicing and keeping your admin up to date. Every solution is custom built for your workflow.
Because every solution is custom built, pricing depends on how many workflows you automate and how complex they are. Each automation project is unique so we take the approach to deliver an accurate quote based on your specific business requirements. We offer flexible payment plans and after the free consultation we scope the work and give you a clear, fixed price before anything starts so no nasty surprises from us.
The return usually comes from three places: hours of admin removed each week, faster responses that win more jobs, and follow-ups that never get forgotten. We map the numbers for your business during the consultation so you can see the payback before committing.
We work in agreed stages, so you see the automation working before the full build is signed off. If a build doesn't do what we agreed it would do, we fix it or you don't pay for that stage.
Most first automations are live within 2-3 weeks depending on the amount of workflows and complexity of your business. We will let you know how long it takes in the scope before you sign off.
A short call where we map your current workflow, identify what can realistically be automated, and show you what the time and cost saving could look like. No obligation afterwards.
Fit and setup
None at all. You describe how your business works in plain English and we handle the building, testing and connecting. Everything is handed over with simple instructions.
No. We build and test alongside your existing process, then switch over once you're happy. Nothing goes live until you've seen it work.
No. Atyvia connects to the tools you already work with, so nothing has to be replaced. If we can't connect the tools you already work with, we make that clear to you right from the start and offer custom designed software instead.
CRMs, Google Calendar, Microsoft Outlook, WhatsApp, email, accounting and invoicing software, payment providers, phone systems, web forms and spreadsheets. If your tool has an integration or an export, we can usually connect it.
Everything is built to sound like your business, and anything sensitive is escalated straight to you. AI handles the repetitive work; you stay in control of the important bits.
Support & maintenance
As a part of the monthly retainer fee, we monitor your automations, stay available for questions and review performance with you so things keep improving as your business changes. Your automations are fully customisable. Small tweaks are included in your monthly retainer, and larger changes can be scoped as new projects.
You tell us and we fix it. This is a part of your monthly retainer fee so your automations are monitored by us and our expert engineers can fix any issues incurred.
Yes. As everything is custom, your automations can be adjusted, extended or rebuilt as your business, team or tools change. Small tweaks are included in your monthly retainer fee, and larger changes can be scoped as new projects.
Yes. We're UK-GDPR compliant, ICO registered, and follow ISO 27001 and SOC II security practices. All data is encrypted in transit and at rest. We never share your data with third parties, it's never used for model training, and we can sign NDAs and data processing agreements as required.
